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Job Details: Manager, Governance (Parental leave – Temp)

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VN1831
Manager, Governance (Parental leave – Temp)
Geneva
Coordination and supervision of the Board Implementing Country Constituency, managing the Special Advisers to Implementing Countries and Civil Society Organisations (CSOs), support to the Governance team on minute-writing for meetings of governing bodies, managing the Board Alumni Network, coordinating the Board and Committee induction programme and support on special governance projects assigned from time to time.
Governance
Director, Governance
3
Please note this is a temporary role, until 30th April 2024. 

Key deliverables:
•    Support for the Gavi Implementing Country Board Constituency, under the direct supervision of the Director, Governance;
•    Manage eight Special Advisers to the Implementing Country Constituency and Civil Society Organisations (CSOs) who are based off-site; 
•    Minute taking for certain governing bodies under the direct supervision of either the Head, Governance and/or the Director, Governance;
•    Manage the Gavi Board Alumni Network, under the direct supervision of the Director, Governance;
•    Coordinate the Board and Committee induction programme; 
•    Delivery of other governance projects and assignments as assigned by the Director, Governance, Governance.
Management of the Special Advisers and providing support for day-to-day coordination of the Gavi Implementing Country Board Constituency and Civil Society Organisations (CSOs) (60%):
•    Ensuring the effective functioning of Special Advisers to the implementing country constituency and CSOs whose role is to directly support their constituency representatives and engagement in Gavi’s governance processes; 
•    Managing the process of recruitment, onboarding and performance appraisal of the Special Advisers to the implementing countries and CSOs constituencies; 
•    Ensuring the Special Advisers accountability for their deliverables as defined in their terms of reference; 
•    Managing preparatory meetings for the Special Advisers in advance of governance meetings including pre-PPC briefings; 
•    Organising and leading monthly meetings (virtual) with the Special Advisers; 
•    Managing and operationalising the Implementing Country Caucus; 
•    Supporting the implementing country nomination and appointment processes for seats on the Gavi Board and Board Committees; 
•    Providing talking points for the Board Chair in preparation for meetings with the Implementing Country representatives. Ensuring effective coordination and collaboration with the Gavi Secretariat, and in particular with the Country Support &
Delivery Team and the Public Policy and Engagement Team.

Provide support for day-to-day governance management of Gavi Board Committees (10%):
•    Drafting minutes; 
•    Coordinating review process; 
•    Any other designated assignments.

Managing the Gavi Board Alumni Network (10%):
•    Ensuring the effective functioning of the Board Alumni Network; including:
o    Co-ordinating the Alumni Network sessions with internal and external stakeholders; 
o    Managing and maintaining alumni mailing lists and database.

Lead special projects and assignments as assigned by the Director, Governance (20%):
•    Support the Director in the design and delivery of strategic governance projects; 
•    Draft documents and correspondence for the Director of Governance; 
•    Work independently to research and analyse topics relevant to governance processes;
•    Take on benchmarking assignments with comparator organisations.

Note: The essential functions listed in this section are not exhaustive of the job responsibilities; other duties may be assigned consistently with the department needs.
•    Minimum of 7 years of recent work experience in public-sector or corporate governance; 
•    Relevant professional experience in international, governmental or non-governmental organisation, including previous experience working with boards and committees and producing minutes from complex and technical meetings; 
•    Advocacy, communications and/or international relations experience including policy an asset; 
•    Good knowledge of institutional or organisation policies, systems and procedures; 
•    Experience in international development is an asset; 
•    Public and global health experience would be useful; 
•    Excellent computer skills (MS Word, MS Excel, MS PowerPoint);
•    Financial literacy would be an advantage.
 
•    Management of individuals based off-site; 
•    Ability to work in complex and political settings; 
•    Ability to work in a multi-cultural environment, with sound awareness and understanding of cultural sensitivities; 
•    Ability to work under pressure and with tight deadlines with uncertainty and ambiguity; 
•    Exceptional written and oral communication skills on complex issues; 
•    Excellent interpersonal and persuasion skills and ability to work collaboratively; 
•    Good project management skills; 
•    Outstanding detail-orientation; 
•    Ability to multi-task, prioritise and follow-up; 
•    Logical thought processes; 
•    Solutions-based approach to problem solving.
•    Written and spoken fluency in English;
•    A second language is an asset, preferably French.
•    University degree in business, law, social science, or another relevant field, Master’s degree preferred.
 
•    Extensive contact with staff at all levels;
•    Gavi Alliance board and committee members and their support staff;
•    Gavi Alliance partner staff, including:
o    Implementing country health ministries and constituencies;
o    Donor Government foreign ministries;
o    Civil society;
o    WHO;
o    World Bank;
o    Bill and Melinda Gates Foundation;
o    UNICEF.
If you wish to apply, please provide a cover letter and resume through our Careers webpage and apply by clicking on "Manager, Governance (Parental leave – Temp)”. Deadline for applications is 21st May 2023.

Please note this is a temporary role, until 30th April 2024. 

Please note that as a vaccine organisation and in order to provide duty of care towards its employees, Gavi is requiring its new employees to confirm that they are fully vaccinated against Covid-19 as a condition for pursuing employment with us. You can find out more by visiting this link.              

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In support of Gavi’s commitment to diversity, equality and inclusion, we hire globally and welcome applications regardless of age, disability, ethnicity, national origin, family status, sex, gender identity or expression, physical characteristics, race, religion, spirituality or sexual orientation. Gavi has zero tolerance towards sexual harassment, sexual exploitation and abuse as well as any form of discrimination or harassment. Everyone at Gavi is expected to conduct themselves with integrity and respect towards each other. Gavi is committed to creating a work environment that is safe and professional, therefore all selected candidates will undergo rigorous reference checks. Read more here.

Gavi brings together the public and private sectors to save lives and protect people’s health by increasing equitable and sustainable use of vaccines against 18 infectious diseases. You will be joining an organisation at the centre of the international COVID-19 response, at the most critical time in global health in a lifetime. You will work in a culturally diverse environment with over 70 nationalities. You will collaborate with partners such as WHO, UNICEF, the Bill & Melinda Gates Foundation, the World Bank – and from business, civil society and government. And you will work in the first global health organisation to receive equal gender salary certification. Your unique experience, skills and talents can help us achieve our vision of leaving no one behind without the life-saving power of vaccines.